Terms & Policies

At Plant City Homeschool Collective, we believe in transparency, respect, and mutual understanding. This page outlines the important terms and policies that help us keep our community safe, organized, and supportive for everyone involved.

We encourage you to take a few moments to read through everything carefully. By participating in our programs, events, using our website, or becoming a member, you’re agreeing to these policies.

TERMS AND CONDITIONS

Last updated August 20,, 2025

1. Agreement to Terms

Plant City Homeschool Collective, Inc. (“PCHC,” “we,” “our,” “us”) is a nonprofit organization registered in Florida, United States. By accessing or using our website (www.plantcityhomeschool.org), participating in programs, events, enrolling in memberships, or otherwise engaging with our services (collectively, the “Services”), you agree to these Terms & Conditions.

If you do not agree, you must discontinue use of the Services immediately.

2. Membership & Participation

Eligibility: Services are intended for parents/guardians age 18 or older. Children may participate in programs, events, and classes only under the care and responsibility of their parent/guardian.
Memberships: Memberships are recurring (monthly + annual dues). By enrolling, you authorize recurring billing until cancellation.
Cancellation: You may cancel by emailing membership@plantcityhomeschool.org. Cancellations take effect at the end of the current paid term.
Non-Members: Non-Members may participate in select programs and/or events with per-ticket fees, subject to availability.

3. Donations, Payments & Refund Policy

All payments (membership dues, program/event fees, donations) are considered non-refundable contributions that directly support PCHC’s nonprofit mission.
Refunds will not be issued except in cases of duplicate payment or processing error.
Payment information must be accurate and current. You authorize us to charge your payment method for any Services purchased.

4. Assumption of Risk & Liability Waiver

By participating in PCHC activities, you acknowledge and agree:

Participation involves inherent risks, including illness, injury, or property loss.
PCHC, its officers, volunteers, and affiliates are not liable for injuries, accidents, or damages that may occur during programs or events, or use of Services.
You voluntarily assume all risks on behalf of yourself and your children.
Parents/guardians remain fully responsible for supervising their children unless otherwise stated in writing.
Attendance while ill or knowingly exposing others to contagious illness is prohibited.

5. Community & Volunteer Conduct

To maintain a safe, respectful environment, all members, guests, and volunteers agree to:

Treat others with respect and courtesy.
Refrain from disruptive, unsafe, or discriminatory behavior.
Complete the required volunteer training before serving in roles that involve children.
Follow PCHC’s published safety, security, and facility rules.

We reserve the right to suspend or terminate membership or participation for violations of these standards.

6. Intellectual Property

All PCHC materials (curricula, lesson plans, logos, branding, and website content) are the property of PCHC and may not be copied, distributed, or used for commercial purposes without written consent.

Members may use shared resources for personal or family use, but may not reproduce or resell them.

7. Privacy & Data

We respect your privacy. Please review our Privacy Policy for details on how we collect, use, and protect your information. By engaging with PCHC, you consent to that Policy.

8. Event & Third-Party Services

Our Services may include links to third-party websites, vendors, or venues. PCHC is not responsible for third-party actions, policies, or services. Participation in third-party offerings is at your own risk.

9. Disclaimers

Services are provided “as is” without warranties of any kind. While we strive for accuracy, we cannot guarantee all information, schedules, or services will be error-free or uninterrupted.

10. Limitations of Liability

To the fullest extent permitted by law:

PCHC is not liable for indirect, incidental, or consequential damages.
Our total liability for any claim will not exceed the amount you paid to us in the 3 months prior to the claim.

11. Indemnification

You agree to indemnify and hold harmless PCHC, its officers, volunteers, and affiliates from any claims, damages, or expenses arising from your participation, conduct, or violation of these Terms.

12. Governing Law & Dispute Resolution

These Terms are governed by Florida law. Any disputes shall be resolved in Hillsborough County, Florida. Before pursuing legal action, both parties agree to attempt informal resolution.

13. Modifications & Updates

We may update these Terms as needed. Updates will be posted to our website with a revised date. Continued use of our Services after updates indicates acceptance of the revised Terms.

14. Contact Us

For questions, concerns, or notices under these Terms, contact:

Plant City Homeschool Collective, Inc.
1707 W Reynolds St., STE 104, #1030
Plant City, FL 33563
info@plantcityhomeschool.org

COOKIE POLICY

Last updated August 20, 2025

Plant City Homeschool Collective, Inc. (“PCHC,” “we,” “our,” “us”) uses cookies and similar tracking technologies to operate our website (www.plantcityhomeschool.org), improve your browsing experience, and support our nonprofit mission. This Cookie Policy explains what cookies are, how we use them, and the choices you have.

1. What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They help websites recognize your browser and remember information about your visit.

2. How We Use Cookies

We use cookies for the following purposes:

Essential Cookies: Necessary for the website to function (e.g., login, payment processing, site security).
Performance & Analytics Cookies: Help us understand how visitors use our site so we can improve it (e.g., Google Analytics).
Functionality Cookies: Remember your preferences, such as saved logins or choices you’ve made.
Marketing & Third-Party Cookies: If we promote programs or events, or use social media integrations, these cookies may help show relevant content or track engagement.

3. Third-Party Cookies

Some cookies may come from third parties, such as payment processors, program or event registration tools, or social media platforms. We do not control these cookies. Please review their policies for details.

4. Your Choices

Browser Settings: Most browsers let you block or delete cookies. Note that disabling essential cookies may prevent the site from working properly.
Opt-Out Tools: To opt out of Google Analytics, you can install the Google Analytics opt-out browser add-on.
Cookie Banners: When you visit our site, you may see a cookie notice allowing you to accept or manage preferences.

5. Updates to This Policy

We may update this Cookie Policy from time to time. Changes will be posted on this page with a revised date.

DISCLAIMER

Last updated August 20, 2025

Plant City Homeschool Collective, Inc. (“PCHC,” “we,” “our,” “us”) provides educational enrichment opportunities, resources, and community programs and/or events for homeschooling families. By participating in our programs, accessing our website, or using any of our services (collectively, the “Services”), you acknowledge and agree to the following:

1. Educational & Informational Purposes Only

All materials, classes, and resources offered by PCHC are for general educational and informational purposes. We do not provide licensed professional, medical, legal, or financial advice. Parents/guardians remain solely responsible for the education and care of their children.

2. No Guarantee of Outcomes

While we strive to provide high-quality enrichment opportunities, we make no guarantees regarding specific learning outcomes, academic performance, or results. Each child’s progress depends on individual effort, parent involvement, and factors outside our control.

3. Health & Safety

Participation in PCHC activities may involve physical, social, and group interactions. Parents/guardians are responsible for supervising their children and ensuring their child’s ability to safely participate. PCHC is not liable for injuries, illnesses (including contagious illness exposure), or accidents that may occur.

4. External Links & Third Parties

Our website and communications may include links to third-party websites, resources, or services. PCHC does not control or endorse external sites and is not responsible for their content, policies, or practices. Use of third-party services is at your own risk.

5. Limitation of Liability

To the fullest extent permitted by law, PCHC disclaims all liability for any direct, indirect, incidental, or consequential damages arising from your use of our Services, participation in programs and/or events, or reliance on information provided by PCHC. Your participation is voluntary and at your own risk.

6. Updates to This Disclaimer

We may update this Disclaimer from time to time. Changes will be posted on this page with a revised date.

PRIVACY POLICY

Last updated August 20, 2025

Plant City Homeschool Collective, Inc. (“PCHC,” “we,” “our,” “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard information when you engage with our website (www.plantcityhomeschool.org), memberships, programs, events, or other services (collectively, the “Services”).

1. Information We Collect

We may collect the following types of information:

Personal Information: Name, email, phone number, mailing address, payment details.
Family & Child Information: Names, ages, emergency contacts, health notes (when voluntarily provided during registration).
Technical Data: IP address, browser type, device information, and usage statistics (via cookies or analytics tools).
Volunteer & Membership Data: Areas of interest, training completions, and participation records.

2. How We Use Information

We use the information collected to:

Register memberships and program and/or event participation.
Process payments and donations.
Communicate about schedules, updates, and important notices.
Maintain safety and emergency contact records.
Improve our website and Services.
Comply with legal and nonprofit reporting requirements.

We do not sell, rent, or trade personal information.

3. Sharing of Information

We may share information only in the following circumstances:

Service Providers: With trusted vendors who process payments, manage registrations, or provide technical support.
Legal Requirements: When required by law, court order, or to protect the safety of our community.
Emergency Situations: With medical personnel or authorities in the event of an emergency involving a participant.

4. Children’s Privacy

PCHC works directly with homeschooling families and may collect limited child information (e.g., name, age, emergency contact) for the sole purpose of class, program and/or event participation.

We do not collect unnecessary personal data from children.
Parents/guardians provide and control all child-related information.
We do not allow children to create accounts or directly submit information through our Services.

5. Cookies & Tracking

We use cookies to operate our website, enhance user experience, and analyze site performance. For details, please see our Cookie Policy.

6. Data Security

We use reasonable administrative, technical, and physical safeguards to protect information. However, no method of transmission or storage is 100% secure. By using our Services, you acknowledge this risk.

7. Data Retention

We retain personal information only as long as necessary to provide Services, meet legal obligations, or support nonprofit reporting requirements.

8. Your Rights & Choices

Depending on your location, you may have the right to:

Access or request a copy of your personal information.
Request corrections or updates.
Request deletion of your information, subject to legal and operational limitations.
Opt out of non-essential communications at any time.

Requests may be made by emailing info@plantcityhomeschool.org.

9. International Visitors

Our Services are based in the United States. By using our Services outside the U.S., you consent to your information being transferred and processed in the United States.

10. Updates to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised date.

RETURN POLICY
Last updated August 20, 2025

Plant City Homeschool Collective, Inc. (“PCHC,” “we,” “our,” “us”) is a 501(c)(3) nonprofit organization. Membership dues, program and/or event fees, and donations directly support our mission to provide enrichment opportunities for homeschooling families.

1. Memberships & Program / Event Fees

All payments are final. Membership dues, program and/or event fees are treated as charitable contributions and are non-refundable.
Membership cancellations take effect at the end of the current paid term. No partial refunds are provided for unused time.

2. Donations

All donations are considered charitable contributions and are non-refundable.
If you believe a donation was made in error (e.g., duplicate payment), please contact us at info@plantcityhomeschool.org within 7 days so we can review and, if applicable, issue a correction.

3. Merchandise or Materials

If PCHC offers merchandise or physical materials:

Sales are final unless the item is defective or incorrect.
Requests for replacement must be submitted within 14 days of receipt.

4. Program/Event Cancellations by PCHC

If PCHC cancels a program and/or event due to unforeseen circumstances (e.g., venue closure, severe weather):

Members will not be refunded, as program and/or event access is included in membership.
Non-Members who purchased program and/or event tickets may be offered a transfer to another, or a refund at PCHC’s discretion.

AFFILIATE AGREEMENT
Last updated August 20, 2025

This Affiliate Agreement (“Agreement”) is entered into by and between Plant City Homeschool Collective, Inc. (“PCHC,” “we,” “our,” “us”), a 501(c)(3) nonprofit organization, and the individual or organization (“Affiliate,” “you”) who applies and is accepted into our Affiliate Program (the “Program”).

By joining the Program, you agree to the following terms:

1. Enrollment

Affiliates must submit an application and be approved by PCHC.

PCHC reserves the right to accept or reject any application at our sole discretion.

2. Affiliate Responsibilities

As an Affiliate, you agree to:

Promote PCHC programs and/or events, memberships, or programs in a positive and accurate manner.

Only use PCHC-provided marketing materials or materials you’ve received written approval for.

Comply with all applicable laws, advertising standards, and disclosure requirements (e.g., FTC endorsement guidelines).

Do not engage in spam, misleading claims, or any activity that could harm PCHC’s reputation.

3. Commission & Payment

Affiliates may earn a commission on qualifying referrals as outlined in their Program invitation.

Commission amounts, payout schedule, and eligible products/services will be specified in writing.

Payments will be made by check, ACH, or other mutually agreed method, after verification of valid transactions.

PCHC reserves the right to withhold payment for fraudulent, canceled, or refunded transactions.

4. Intellectual Property

PCHC grants Affiliates a limited, non-exclusive, revocable license to use PCHC’s name, logo, and approved materials solely for promotional purposes within the Program.

Affiliates may not alter PCHC’s logos, trademarks, or content without prior written permission.

5. Relationship of Parties

Affiliates are independent contractors, not employees, partners, or agents of PCHC.

Affiliates have no authority to bind PCHC to contracts or commitments.

6. Term & Termination

This Agreement begins upon your acceptance into the Program and continues until terminated by either party.

Either party may terminate this Agreement at any time, with or without cause, by providing written notice.

Upon termination, you must immediately remove all PCHC links, branding, and promotional materials.

7. Limitation of Liability

To the fullest extent permitted by law, PCHC is not liable for indirect, incidental, or consequential damages related to the Affiliate Program. Our maximum liability shall not exceed the total commissions owed to you.

8. Indemnification

You agree to indemnify and hold harmless PCHC, its officers, and volunteers from any claims, damages, or expenses arising from your participation in the Program or violation of this Agreement.

9. Governing Law

This Agreement shall be governed by the laws of the State of Florida. Any disputes shall be resolved in the state or federal courts of Hillsborough County, Florida.

10. Updates to This Agreement

PCHC may update this Agreement at any time. Updates will be posted on our website, and continued participation in the Program constitutes acceptance of the revised terms.